Volunteers

GGP relies on the work of volunteers to coordinate and run the events that occur throughout the year as part of its outstanding orchestral training program. We need your time, talents and enthusiasm! We ask that each family commit to an ongoing task (and a minimum of 20 hours) during the season. We are confident that the rewards of meeting new friends and watching your young musician blossom will be well worth your time and effort! 

We look forward to working together to supporting GGP kids and an exciting season of music.

Please contact the GGP Volunteer Coordinator at volunteer@ggph.org with questions.

Audition day tasks (Sept 4)

Job Commitment Description
Front Desk (1st half) 4:00-5:30pm.

1.5 hrs

Checking in students in the cafeteria and directing runners to escort students at appointed times.
Sign up here.
Front Desk (2nd half) 5:30-7:00pm

1.5 hrs

Checking in students in the cafeteria and directing runners to escort students at appointed times.

Sign up here.

Runners
(1st half)
4:00-5:30pm.

1.5 hrs

Escorting students from the Cafeteria to the Music Bldg. and their warm-up rooms.

Sign up here.

Runners
(2nd half)
5:30-7:00pm

1.5 hrs

Escorting students from the Cafeteria to the Music Bldg. and their warm-up rooms.

Sign up here.

Ushers
(1st half)
4:00-5:30pm.

1.5 hrs

Ushering students from their warm-up rooms to the actual audition room at the appointed time.

Sign up here.

Ushers
(2nd half)
5:30-7:00pm

1.5 hrs

Ushering students from their warm-up rooms to the actual audition room at the appointed time.

Sign up here.

 

Weekly tasks on Tuesday rehearsals

 

Job Commitment Description
Front Desk (3) 2 to 3 volunteers rotating every Tuesday 4-5pm.

10 hrs max

Post notices and schedule, greet all the musicians when checking in, distribute papers, give tours to potential GGP musicians and parents.

Sign up here.

Snack pick up & delivery (4) 2 to 4 volunteers to pick up and deliver snacks rotating every Tuesday 7:45 am & 4pm.

10 hrs max

Pick up snacks at the bakery at Safeway @ Ocean Beach at 7:45 am on Tuesdays and bring snacks to SOTA/Lakeside by 4pm.

Sign up here.

Snack Servers (4) 2 to 4 volunteers serving snacks, rotating every Tuesday 4-5 pm.

10 hrs max

Server volunteers to set up and serve snacks at 4pm and clean up at 4:30pm. Also check inventory and inform Inventory Coordinator.

Sign up here.

Inventory Coordinator (2) 2 volunteers rotating every Tuesday 4 pm.

10 hrs max

Help check & purchase inventory such as napkins, paper plates, cups, cutlery, tablecloth, etc needed for serving snacks and dinner. An inventory list will be provided.

Sign up here.

 

Concerts day tasks (Tuesdays: Nov 6, Feb 19, May 14)

 

Job Commitment Description
Stage Set-Up Crew (10) 4:00-4:30pm.

 

30 mins

Take stands & chairs from downstairs & move tables. Report to Mr. Gallegos on sanctuary stage at 4:00pm. Note it’s very important to be punctual!

Sign up here.

Photographer (1) 6:30-8:30pm.

 

2 hrs

Take digital photos of the performance.

Sign up here.

Videographer (1) 6:30-8:30pm.

 

2 hrs

Take digital recordings of the performance.

Sign up here.

Supplies crew (1) 3:00-4:00pm.

 

1 hr

Pick up inventory supplies for serving dinner from SOTA and bring them to Lakeside social hall. Key code to SOTA cupboard: 14 right, 29 left, 5 right

Sign up here.

Front desk (2) 4:00-7:00pm.

 

3 hrs

Posting signs, sales of dinner wristbands, directing attendee, handing out programs.

Sign up here.

Hallway monitors (2) 4:00-7:00pm.

 

3 hrs

Monitor students to ensure (1) no running or jumping up or down the steps, (2) all church signs/directions are obeyed, (3) Fireside Room piano is untouched unless for tuning instruments.

Sign up here.

Dinner crew: Set up dining area (4) 4:30-5:00pm.

 

30 mins

Arranging table and chairs for dinner.

Sign up here.

Dinner crew: Serving dinner (6) 5:00-7:00pm.

 

2 hrs

Serving and cleaning up dinner. Direct diners to take their finished plates to garbage bins.

Sign up here.

Dinner crew: Clean up dining area (4) 6:30-7:00pm.

 

30 mins

Cleaning up and putting away table and chairs. Clean up tables. Take out garbage outside in parking lot.

Sign up here.

Door Monitor (1st half, Outside in Lobby) 6:45pm, until 2nd Door Usher takes over prior to Camerata performance.

 

1 hr

No “In & Out” during performance of pieces. Pass out programs. Direct late comers to balcony seating or once main floor is full.

Sign up here.

Door Monitor (2nd half, Outside in Lobby) Start time: after Senior Orchestra performance and prior to Camerata taking stage.

 

1 hr

No “In & Out” during performance of pieces. Pass out programs. Direct late comers to balcony seating if main floor is full. Must check in with 1st Door Usher at 6:45pm.

Sign up here.

Stage crew after (10) After performance

 

30 mins

Restoring venue back to original setup. Including checking and cleaning up of pews.

Sign up here.

 

Chamber Recital day tasks (Sundays: Nov 4, Jan 20, Mar 10, May 5)

 

Job Commitment Description
Stage Set-Up Crew (2) 1:30-2:00pm.

 

30 mins

Work with Chamber music coordinator to set up performance area.

Sign up here.

Front desk: Run throughs (1) 1:30 – 3:00pm.

 

1.5 hrs

Student sign-ins, direct students for run through, posting signs, handing out program, etc.

Sign up here.

Photographer (1) 3:00-5:00pm

 

2 hrs

Take digital photos of the performance.

Sign up here.

Videographer (1) 3:00-5:00pm

 

2 hrs

Take digital recordings of the performance.

Sign up here.

Snacks provider (4) 3pm.

 

1 hr

Donate finger food/snacks for end of recital. Drop off snacks to the Front desk volunteer at 3pm.

Sign up here.

Breakdown (2) 4:30-5:00pm.

 

30 mins

Restore performance area and clean up pews.

Sign up here.

Annual Fund Phone-a-thon

The task is to call existing and past parents and supporters to raise money for the GGP Annual Fund. This is done on the following Saturdays and Sundays at Mrs Murray’s house.

 

Job Commitment Description
Phone-a-tron callers 1 hr slots

Nov 10
10am-3pm

Nov 11
12-3pm

Nov 17
10am-3pm

Nov 18
12-3pm

We will provide step by step instructions and contents and donor lists for you to call. All you need is your phone and we provide the rest.

Sign up here.

 

Ad-hoc flexible hrs (working directly with GGP ED)

 

Job Commitment Description
Data Entry Flexible Data entry, spruce up our weekly updates/newsletters and help with layout, etc.

Email darcy.mironov@ggph.org to discuss and sign up

Website update Flexible Know of/has access to/experience with WordPress and School software/plugins especially that work with WordPress.

Email darcy.mironov@ggph.org to discuss and sign up

Errand runners Flexible Occasional errands (picking up/delivering items, last minute things that need to be done)

Email darcy.mironov@ggph.org to discuss and sign up

PR Flexible PR experience and to help GGP in that area (press releases, etc.)

Email darcy.mironov@ggph.org to discuss and sign up

Outreach to SF schools Flexible Help find out about and joining us for PTA meetings, getting flyers and general info about GGP to every school, at least twice this coming year.

Email darcy.mironov@ggph.org to discuss and sign up

Desktop publishing Flexible Help create concert/recital programs, flyers and general documents

Email darcy.mironov@ggph.org to discuss and sign up

 

Oct 6-7, 2018 Cazadero Retreat

Job Commitment Description
Deck parent (4) 10 hrs Check the lists on the Decks for the deck to which you are assigned. Introduce yourself to students and make sure they are checked off on the Deck List. Do a headcount to make sure everyone is accounted for.

Sign up here.

Check-in / Welcome Desk (2) 2 hrs Greet people, check their names off the sign in list. Distribute name tags, meal wristbands, Cazadero Retreat master schedule, parent memo, etc.

Sign up here.

Photographer (1) 10 hrs Take digital photos of the students and activities.

Sign up here.

Dining Hall Monitors (4) 4 hrs Shift will begin at the end of a meal service. Wipe down all tables and benches and please sweep under all of the tables for any food or debris.

Sign up here.

Sports Monitors (2) 4 hrs Sports equipment is provided by Cazadero Camp. Please ensure that students play safely. If they look lost or not engaged, please start a game of kickball to get the group to play together.

Sign up here.

Arts & Crafts (4) 4 hrs Help the kids with their art projects and provide them with supplies. Parents who have brought siblings to Cazadero can supervise their own children at the arts & crafts table.

Sign up here.

Adult Seminar (2) 2 hrs Help set up/restore two long tables for the reception provisions. Please help lay out/clean up  the supplies, food and beverages for the Adults-only reception.

Sign up here.

Bonfire/S’mores (4) 4 hrs Light the bonfire. Help assemble s’mores. Make sure that everyone who wants them gets one before seconds. Help clean up the Bonfire area. Supervise students.

Sign up here.

Games Monitors (2) 4 hrs The board games and cards are in the locked cabinet in the Dining Hall Lodge. Have the students gather up all game parts and help return them to the cabinets when done.

Sign up here.

 

We look forward to working together to supporting GGP students and an exciting season of music!